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Microsoft today appear a new affection for Word: a archetype tool that allows you to get spoken words into your certificate after you having to type all of them. We’ll show you how to use it.

The new tool works with recorded audio and live speaking, and can detect altered speakers. It’ll also allow you to pull quotes from the archetype and insert them as you please into the document. As a former intern whose job was to transcribe hours of interviews, I’ve been cat-and-mouse years for this moment.

At the moment, the Transcribe tool is only accessible on the online adaptation of Word, and only to Microsoft 365 subscribers. There are plans to bring it to Word mobile at some point in the future. It also only supports English, but that’s also likely to change.

So how do you absolutely use the Transcribe tool? Here’s how.

First, you’ll have to go to the online adaptation of Word, which you can access from the Office site. Then open up either a new certificate or the one you wish to add a archetype to. You’ll see a microphone option in the tool ribbon at the top of the screen, with the word “Dictate” under it. Click the arrow next to it, and the “Transcribe” option should appear in the drop-down menu.


Once you click “Transcribe,” you’ll be given the option to either upload audio to be transcribed, or to record audio live. The upload affection accepts .wav, .mp4, .mp3, and .m4a files. Keep in mind that if you use the upload feature, you can only upload five hours of recordings per month. There is no time limit on live audio. To demonstrate, I recorded myself doing a Shakespearean soliloquy, just because I wanted to see how authentic the archetype was.


Once you’ve got the audio, either recorded or uploaded, it’ll appear in a window to the side of the main document. It’ll be broken down in to altered sections, with altered speakers denoted accordingly. To add a quote from an alone section, click the icon next to the area and the whole thing will be added to the document.

Note that it managed to get the entire address more or less correct, with some wonky assets and punctuation. To edit each section, click the pencil icon next to it. You can actual punctuation, or alone words the archetype may have missed. I don’t know whether the archetype software was accomplished on Shakespeare or not, but I was afflicted it managed to get “Lupercal” correct.


If you wish to add the whole recording to your document, click the button at the bottom of the window. You can also start a new transcription, but keep in mind that it’ll erase the one you currently have. There’s a limit of only one archetype per document. You’ll be encouraged to open a new certificate for archetype if you’ve got more than one recording.

And that’s it! Now you can get your recordings transcribed within Microsoft Word — provided you’re a 365 subscriber, of course. Good luck!